Procedures

These are the procedures of the Pre-AIS:

The content of these definitions and procedures is given below.

 

   The definitions:

 

Definition: Confirmation Committee

 

Definition: Establishment Committee

 

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   The procedures on Asgardian Standards:

 

Procedure: Establishment of a Confirmation Committee
(this is a generic procedure, not only in the context of Asgardian Standards)

  1. Initiator: describe the goal (what will this Confirmation Committee confirm)
  2. Initiator: request an Activity ID from Pre-AIS administration (if not yet done)
  3. Initiator: collect members for the Confirmation Committee
  4. Confirmation Committee members (each): confirm via mail to the Initiator
  5. Pre-AIS: validate Confirmation Committee composition, confirm this via mail to the Initiator
  6. Pre-AIS: update administration

 

Procedure: Confirmation
(this is a generic procedure; it can among others confirm an Asgardian Standard or a document, like the Pre-AIS Handbook)

  1. Initiator: perform the “Procedure: Establishment of a Confirmation Committee” (if not yet done)
  2. Initiator: write the Confirmation Statement
  3. Confirmation Committee: sign the Confirmation Statement (that is: each sign their own page and send the scan of that to the Initiator)
  4. Initiator: inform Pre-AIS administration
  5. Pre-AIS: update administration
  6. Pre-AIS: publish on the Pre-AIS website

 

Procedure: Creation or modification of an Asgardian Standard

  1. Initiator: describe the goal, the global content, which parts will be Mandatory and which parts Recommendatory, collect relevant files (those might become appendices), determine the intended Establishment Committee and the intended Confirmation Committee
  2. Initiator: request an Activity ID from Pre-AIS administration
  3. Establishment Committee: write the new document or update the existing one; version numbering:
    the original (definitive) document will be an X.0 version, the draft versions will be X.1, X.2 and so on
  4. In parallel: run “Procedure: Establishment of a Confirmation Committee”
  5. Establishment Committee: once everybody agrees, check with the Confirmation Committee whether they also agree
  6. Establishment Committee: finalize the document, so that its version becomes X+1.0 (so increasing the major version number and make it definitive)
  7. Establishment Committee: run “Procedure: Confirmation”

Note that an Asgardian Standard can become obsolete, for example when it is replaced by another one or when multiple Asgardian Standards are combined. In such a case, this has to be written down in the Confirmation Statement, so that the Pre-AIS can update its administration accordingly.

 

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   The procedures on the AIS itself:

 

Procedure: Establishment of the Pre-AIS and Pre-ACQia
(including their Management Teams and the role of the ACQia Treasurer)

  1. Minister of Manufacturing: create all Pre-AIS and Pre-ACQia documents, plus a first set of Asgardian Transitional Standards
  2. Minister of Manufacturing: establish the Initial Confirmation Committee (Pre-AIS Activity ID = 1000)
  3. Initial Confirmation Committee: accept the Initial Confirmation Statement;
    this is the formal startup of the Pre-AIS and the Pre-ACQia
  4. Pre-AIS: ensure that the first set of Asgardian Transitional Standard get accepted
  5. Pre-AIS: start the first “Procedure: Pre-AIS Control Framework Execution”
  6. Pre-AIS: repeat this every 6 months
  7. Pre-ACQia: start the first “Procedure: Pre-ACQia Control Framework Execution”
  8. Pre-ACQia: repeat this every 6 months

 

Procedure: Modification of the Pre-AIS
(the Pre-AIS Handbook, including procedures therein, the Management Team, the Audit Office of Asgardia or Pre-AIS Treasurer)

  1. Initiator: determine the type of modification, its goal and the global description of the modification, collect relevant files (those might become appendices), determine the intended Establishment Committee and the intended Confirmation Committee
  2. Initiator: request an Activity ID from Pre-AIS administration
  3. Establishment Committee: write the new document or update the existing one; version numbering:
    the original (definitive) document will be an X.0 version, the draft versions will be X.1, X.2 and so on
  4. In parallel: run “Procedure: Establishment of a Confirmation Committee”
  5. Establishment Committee: once everybody agrees, check with the Confirmation Committee whether they also agree
  6. Establishment Committee: finalize the document, so that its version becomes X+1.0 (so increasing the major version number and make it definitive)
  7. Establishment Committee: run “Procedure: Confirmation”

 

Procedure: Pre-AIS Work Program Execution
(this procedure is run by the Pre-AIS every quarter)

  1. Log all actions in the Pre-AIS logbook
  2. See that the Pre-AIS handbook and its procedures are up-to-date
  3. See that all Asgardian Standards are up-to-date
  4. See that new Asgardian Standards are created and implemented
  5. Monitor the creation and modification of Asgardian Standards
  6. Monitor the website and keep it up-to-date
  7. Monitor all Pre-AIS documents, keep them up-to-date and secure, perform backups
  8. Report to Cabinet (including Prime Minister), Chairs of Parliamentary Committees plus the Chair of Parliament and to the Judiciary

 

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